Charter Bus & Coach Bus Rentals in Carmel, Indiana

A charter bus is a large, comfortable vehicle rented by a group for private transportation to and from specific destinations on a custom schedule. Unlike fixed-route buses, charter buses operate entirely at the client’s direction, making them ideal for events, trips, or outings where everyone needs to arrive together. They typically seat 40–56 passengers and include amenities like reclining seats, climate control, onboard restrooms, Wi-Fi, power outlets, and luggage storage. Smaller groups can book similar vehicles called minibuses.

Charter Bus Company Carmel offers a wide range of buses in Carmel, Indiana, including full-size 56-passenger motorcoaches, several sizes of minibuses (15, 18, 20, 25, 28, 30, and 35-passenger models), party buses (10–40 passengers), and specialty vehicles like school buses or sprinter vans. Common makes and models include Prevost H3-45, MCI J4500, Van Hool CX45, Setra S417, Temsa TS30/TS35, Grech Motors GM33/GM36, Turtle Top VT3, and Champion/Freedom/Elkhart minibuses. Most vehicles are available in multiple exterior colors (black, white, silver, gray, blue, red), and custom wraps can be arranged for large groups or special events.

Most full-size charter buses include reclining seats with headrests, individual reading lights, climate control (heating and air conditioning), overhead parcel racks, undercarriage luggage bays, flat-screen video monitors, DVD/Blu-ray players, PA system, wireless PA microphone, 110V power outlets, USB charging ports, onboard restroom (toilet with hand sanitizer), and optional Wi-Fi. Many newer coaches offer upgraded amenities like leatherette seating, color LED accent lighting, forward/rear-facing video monitors, Bluetooth audio, and HDMI inputs for gaming consoles or laptops. Minibuses typically include forward-facing cloth/vinyl seats, basic A/C and heating, ceiling handrails, rear luggage area, and optional Wi-Fi and USB charging ports.

Yes, all full-size charter buses have substantial luggage space both inside and outside the passenger cabin. Each bus includes overhead parcel racks above the seats for carry-on items (backpacks, laptop bags, purses), plus large undercarriage luggage bays accessible from the curbside for larger suitcases, duffel bags, equipment cases, or boxed items. As a general rule, each passenger can bring one full-size suitcase (up to 50 lbs) for the luggage bay and one smaller carry-on item for the overhead rack. Sports teams, bands, or groups with bulky gear should mention this when booking so an appropriately sized vehicle can be assigned.

Yes, Charter Bus Company Carmel can provide ADA-accessible buses in Carmel and anywhere else your group needs to go. Many of our larger vehicles can be equipped with a wheelchair lift, wider aisles, and designated securement areas for passengers with mobility devices. Just let your reservation specialist know what you need when you call, and we’ll make sure you get a bus that fits everyone comfortably. We can also accommodate service animals and arrange for seats near the front of the bus for those who have difficulty with stairs.

Charter Bus Company Carmel services all types of trips in and around Carmel, including corporate shuttles to offices in the Meridian Corridor, employee transportation to major employers like CNO Financial or KAR Global, wedding guest shuttles to venues such as Ritz Charles or Hotel Carmichael, sports team travel for schools in the HCC (Hamilton County Conference) or fans heading to Grand Park, IU Health, or downtown Indianapolis, school field trips to Conner Prairie or the Palladium, airport transfers to IND, and private event transportation for festivals, concerts, or church outings. We also handle multi-day and out-of-state trips.

Yes, we offer long-distance charter bus rentals from Carmel to any destination in Indiana or across state lines. Popular routes include Carmel to Chicago, Cincinnati, Columbus, Louisville, St. Louis, Detroit, and Nashville. We also handle multi-day trips to destinations further afield, such as New York City, Washington D.C., Atlanta, or Orlando. Our team will help you plan rest stops, meal breaks, and overnight accommodations if needed. No trip is too far—just tell us where you need to go, and we’ll get you there comfortably.

It typically costs between $170 and $400+ per hour to rent a charter bus in Carmel on weekdays, with weekend rates ranging from $190 to $500+ per hour. Daily rates run from $1,800 to $3,800+ per day, and mileage-based pricing is $6.00–$9.95 per mile. Exact pricing depends on vehicle size, trip length, season, and current demand. Minibuses and smaller vehicles are less expensive; party buses and specialty coaches may cost more. Get an instant quote online or call our team for exact pricing on your trip.

Several factors affect charter bus pricing in Carmel: the type and size of vehicle (minibus vs. full-size coach), the distance and duration of the trip, the time of year (peak season is spring and fall), and any special requests like custom wraps or onboard amenities. Additional charges may apply for tolls, parking, or driver lodging on multi-day trips. Major events like CarmelFest, sports tournaments, or concerts at the Palladium can also impact availability and rates. For the most accurate pricing, have your itinerary and passenger count ready when you request a quote.

Charter Bus Company Carmel is a reputable company because we have years of experience, a large and modern fleet, and a commitment to customer service. We’re available 24/7 to answer questions and provide support before, during, and after your trip. Our vehicles are kept in good working condition to provide reliable transportation for your group. We’ve worked with schools, businesses, and organizations across Carmel and have earned a reputation for reliability and professionalism. Check out our reviews and testimonials to see why so many people trust us with their transportation.

It’s best to book your charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rate. Spring and fall are the busiest seasons due to school trips, weddings, and sports events, so buses can book up quickly. For trips during peak times or involving large groups, book at least 6 months ahead. Last-minute rentals are possible but may be more expensive and offer fewer vehicle options. Once you have your date and headcount, contact us to lock in your reservation.

Yes, we require a deposit at the time of booking to secure your reservation. The deposit amount is typically 30% of the total trip cost but can vary depending on the size of the vehicle and the length of the trip. The remaining balance is due no later than 30 days before the departure date. For last-minute bookings made less than 30 days in advance, full payment is required upfront. We accept all major credit cards, ACH transfers, and business checks.

Your quote includes the rental of the bus, driver’s wages, fuel, insurance, and any tolls incurred during the trip. Additional expenses such as parking fees, lodging for the driver on overnight trips, and gratuity are not included in the base price. You’ll be responsible for covering parking at venues like Gainbridge Fieldhouse ($10–$30), Lucas Oil Stadium ($20–$40), or the Indiana State Fairgrounds ($10–$20). If your itinerary requires hotel accommodations for the driver, those costs will be added separately. A recommended gratuity of 10–20% can be added to the final payment or given directly to the driver.

You can get a quote by calling our 24-hour reservations team at 463-292-1280 or by using our online quote form. Just provide your trip details (date, pickup location, destination, group size), and we’ll send you a personalized quote in minutes. If you have special requests or need multiple vehicles, let us know, and we’ll find the best option for your budget. Once you receive your quote, you can review your options, ask questions, and book your bus—all in one place.

Yes, you can request a specific bus model or color when you book your rental. We offer vehicles in black, white, blue, red, silver, gray, and other standard colors. If you need multiple buses to match for a large event, we can coordinate that as well. For corporate groups, sports teams, or special events, we can even arrange custom wraps or decals with your logo and branding. Just let us know your preference, and we’ll do our best to accommodate your request.